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NMDA Board minutes 2/13/2019
Present at
meeting: Barbara Burkhardt, John Collins, Winnie Fitch, Kathleen Martin,
Maribeth St Cyr, Susan Reed.
Absent from
meeting: Diana Corbin, Teresa Heine and Valerie Simpson.
Barbara
Burkhardt approves the installation of Maribeth St Cyr as Secretary.
John Collins
and Susan Reed approve.
It is
discussed and agreed that three board members create the quorum needed to
install the secretary.
It is agreed
that Kathleen’s personal blog will have a link on the NMDA website.
Brief
discussion on future meeting places and parking.
Review of
meeting minutes from January’s meeting. A correction was suggested regarding mini-grants for
youth riders. Paragraph in minutes regarding a vote on mini grants was removed
from the minutes. This was not voted on, instead the board agreed that they
should discuss it in the future.
Meeting
minutes were amended and approved.
Minutes from
general membership meeting were amended to include that the recognized show was
USEF Recognized show. Minutes were approved.
Secretary’s
Report-Review of
secretary responsibilities for new secretary.
Treasurer
Report-There is $21,569.05
in the club’s checking account. The new bank is called Mountain America Credit
Union, but the interest on the new CD isn’t much better. Last year $5.36 was
earned on CD. Amount in CD is $5,369.51. This is in addition to the above
amount that is in checking account. There is about $3000 in the education fund
that is part of the checking account total.
The insurance
for this year should be about the same as last year at about $776 for liability
for all NMDA events.
A new bank is
being arranged whenever Winnie and Barbara can get together to move the money.
Year end
banquet had $432 in income. Expenses were $540.50. The income from the raffle
will be added to education fund.
The clubs
federal income taxes have been filed.
Vice
President Report-Positive
comments about Seminar at Raymond G Sanchez Community Center on 2/2/19.
Membership
Chair-Winnie in
Diana’s absence-We have 79 members.
Show
Report- Barbara in
Teresa’s absence
Dennison park
contract needs signing.
There is a
new button on the calendar page next to the events with entry forms.
There is a
show coming up at Goose Down Farms in conjunction with the pony club.
Contract for
July 7th show is turned in.
Calls and
requests for people to scribe has been coming in. Barbara has told them to
contact the show manager ahead of the show. If scribe position is filled it is
suggested that another position be offered.
Kathleen
suggested that we have a scribe clinic seminar in order to train scribes.
Barbara suggested that she does not want to personally train scribes. Maribeth
suggested that a schooling show offer this as an aspect of schooling. That a
judge allow multiple scribes per show in order to increase interest in
volunteering. Barbara suggested that another option may be that those
interested in scribing shadow the judge/scribe team in the booth. Winnie
recommended that more people learn to score correctly.
Addendum
to minutes-Barbara believes it is the responsibility of the show judge to train
the scribe.
Kathleen
volunteered to put together a workshop for scribes. Susan said that the
curriculum for such a training is already available and that Barbara has it.
Trinity
Ranch Schooling Show
A proposal
had been submitted to put on a schooling show in conjunction with SFDA at
Trinity Ranch by Kathleen Martin.
Kathleen
suggests that the timing on this, potentially the weekend before a rated show
on Memorial Day Weekend would help prepare members for show season. This show
has an S judge as a potential judge for the event. Although this would cost
more than an L judge, the expenses would be shared by SFDA in order to make it
a more viable show. Having an S judge would be a draw for upper level riders
to attend in order to gain experience in front of an S judge.
SFDA is
willing to lower their normal entry fee from $30 to $20 in order to accommodate
the NMDA group. SFDA did agree to do so for this show.
Kathleen
submitted the proposal.
Barbara
mentioned that insurance wasn’t included in the proposal and that it would add
$100 to the expense column. Kathleen reminded the group that it had been
agreed to in a previous meeting that insurance would be considered a cost of
doing business to the club and not charged to each show.
It appears
that this is considered at year end as we account for whether the show season
made or lost money.
Kathleen
asked if insurance would be added as an expense going forward with every show,
Barbara stated that every show should have insurance listed as an expense.
Barbara
mentioned that in state and out of state riders seldom go to schooling shows.
It was countered that the S judge would attract more riders. Barbara
acknowledged that that the S judge is a draw but to not count on 50 riders.
Barbara
stated that NMDA puts on schooling shows to have a profit, that show profits
run the club. She stated that in our standing ruled it says we have to make
profits in the schooling shows. She stated that it is not our policy to break
even or lose money on schooling show. She recommended that a little r judge be
considered.
Winnie
mentioned that our average schooling shows take in about $1100 and profit $600
out of that.
Maribeth
acknowledged that it is a risk to put on a schooling show like this but has
many benefits, working with SFDA, having an S judge, would make the risk worth
it.
Barbara
suggested that FEI riders don’t go to schooling shows. Susan reminded the
board that last year we took a chance at putting on a recognized show that
wasn’t successful and that we should take another chance on something like
this. John suggested that we use SFDA’s fee schedule to improve our chances of
making a profit. Maribeth suggested we split the difference. Winnie suggested
that the distance to Trinity Ranch would be an obstacle to filling up the
show.
A vote was
taken to support the combined schooling show with the S judge with 4 nays and
one abstention.
Kathleen
suggested that we put on the show using a small r with lower fees.
A vote was
taken on doing the show with the small r and all approved.
Addendum to
minutes This show with the “r” judge is an NMDA show and is not in
partnership with the SFDA.
Symposium
grant
Kathleen
suggested that the $200 that had been set aside for the Dressage through the
levels clinic be used to provide grants and that the grants be given using an
essay contest. She asked for an additional $40 be added so that 4 people could
go the clinic.
Entries can
write a short paragraph, why they want to go to the clinic. The contest would
be advertised on the website, entries should go to the PO Box. Winnie
volunteered to redact any identifiers so that the panel that chooses the winner
would not be able to tell who wrote the entry. Once winners have been chosen
the funds will transfer to the symposium.
Kathleen has
also arranged for hub agents in different parts of the area to coordinate
travel and accommodations for attendees of the clinic.
Kathleen also
recommended advertising for the event to show the educational focus of NMDA.
Winnie moved
that $300 from educational fund be used to implement
Everyone
present approved.
WD-Barbara
said that Nance wanted the WD rules to be updated in the show box.
Barbara
proposal to simplify YE Awards Standing rules
#1 Only NMDA
schooling shows and Ride Re-Ride clinics can qualify you for year end awards-4
for, 1 abstain
#2 Require
all 3 of the scores from the highest test of the level-5 for
#3 Delete-Can
only win a level once-4 votes for, 1 against
#4 Page 9 5A
add- parent or guardian owner of the horse can be non-members if the rider is a
junior rider-5 voted for
#5 add “at
NMDA schooling shows, any rider that rides the same test twice, the second test
will be listed as Hors de Concours and the score not included in YE awards”-5
voted for the change
#6-add to
refund policy “refund after closing date only with doctors or veterinarian
note”-4 voted for, 1 abstain.
Submitted by
Maribeth St Cyr
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